Before they can start using an early order program (EOP), landscape and lawn care companies must first complete the manufacturers’ forms and submit any required documentation.
The specific information needed will vary among brands, but there are some key components that most will ask for when signing up for the programs or rebates — including general information and purchase invoices. Contractors should check with their reps, who can walk them through the process, says Ricki Linyard, owner of Lawn Doctor in Olive Branch, Miss.
“If you have a good supplier, they keep up with your info automatically with what you purchase and will help you fill out the form,” Linyard says.
They also can keep owners up to date on the best deals, says Aaron Samson, CEO of Lush Lawn in Rochester, Mich. He advises lawn care operators to talk with their suppliers and their representatives to see if they have any EOPs coming out and what they include. They can also help with filling out paperwork and answering questions, he adds.
“There’s a lot of downtime during the winter, especially in the Midwest, where you can investigate,” Samson says.
So what information do companies need to have handy when they’re enrolling in an EOP? Here’s a checklist to make sure you’re ready:
- General information: Full name, business name, business address, email address and phone number
- Industry: Lawn care, pest, nursery, golf, etc.
- Choice of reward: Check card, discount, distributor credits, etc.
- Copies of dated invoices: Proof of purchase to send by mail or online
Note: Companies also need to check the fine print to ensure they have met the program’s criteria and are eligible for a rebate. Fine print may include earning a minimum rebate amount, purchasing qualifying products (and size minimums) and submitting everything by the deadline. Programs typically start in September or October and run through December, and most rebate submissions are due by January or February of the next year.
